The Art of the Follow-Up Email: Crafting an Effective Job Application Follow-Up

Effective communication is key in the job application process. While some might think the best way is never to follow up, the reality is often quite different. If you want to increase your chances of standing out, a well-crafted follow-up email can be your edge. Here's how to craft a follow-up email that will put you in a favorable light.

Understanding the US Employment Culture

In the United States, the employment manager assumes that you are still available and interested in the job you applied for. There is no need to follow up your application, as a letter would be redundant and superfluous. However, if after a reasonable amount of time you have not received any communication, it may be beneficial to send a polite follow-up.

A Successful Follow-Up Email Template

A successful follow-up email should express continued interest, reiterate your qualifications briefly, and inquire about the status of your application. It should be polite and professional, without being overly persistent. Here is a simple template you can use:

Subject: Follow-Up on [Job Title] Application

Dear [Hiring Manager's Name],

I hope this email finds you well. I wanted to follow up on my application for the [Job Title] position at [Company] submitted on [Date]. I am still enthusiastic about the opportunity to contribute my skills and experience to your team.

I understand the importance of thorough evaluation and appreciate your time in reviewing applications. Could you please provide an update on the status of my application? I am eager to learn more about the next steps in the hiring process.

Thank you for your time and consideration.

Best regards,
[Your Full Name]
[Your Contact Information]

What to Include in a Follow-Up Email

When crafting your follow-up email, keep the following points in mind:

Send it After Two Weeks

Consider sending an email if you have not received any response from the company two weeks after submitting your CV and cover letter. It is important to allow ample time for the employer to read and react to your application.

Send it as Soon as Possible

Allow enough time to send the email so the employer can read and reply promptly. Employers appreciate getting such messages via email as it helps them keep track of your correspondence.

Make Sure Your Subject Line is Clear

Your subject line should be clear. Include the title of the position you are applying for and your name. This will help the employer quickly determine what the email is about.

Be Respectful

In your email, strive to be as kind and professional as possible. Begin with a courteous salutation and include the name of the employer or hiring manager if possible. Express gratitude to the employer for reviewing and considering your resume.

Keep it Brief

Do not send an overly long email. Keep it concise so the employer can quickly skim it and understand your message. Focus on the reasons why you are a good match for the position in a few words. If you have any new information to contribute, such as a recent work achievement, mention it briefly.

Any Queries Are Welcome

You can include any questions you may have about the position or the application process at the bottom of the email.

Mention Paying a Visit

If you live a long distance away, you could suggest a time when you will be in the area and available to meet in person.

Examine and Revise

Take the time to review and revise your email. This is another chance to make a strong first impression on the company. Ensure your email is well-written and error-free.

By following these guidelines, you can craft a follow-up email that shows your enthusiasm and professionalism while maintaining a positive and respectful tone.