Proper Follow-Up Protocol After a Reference Check: Timing and Etiquette

After a reference check, it's important to wait the appropriate amount of time before contacting your potential employer. This wait period allows the hiring team to gather feedback and make necessary decisions. In this article, we provide guidelines on when to follow up, the importance of showing continued interest, and the best practices for your messaging.

General Wait Period

It is generally advisable to wait about a week after the reference check before reaching out to your potential employer. Scheduling such a call or email ensures that the hiring manager and references have plenty of time to provide detailed feedback and make critical decisions. This wait period also allows any concerns or issues to surface and be addressed before you make your follow-up contact.

Show Your Interest and Enthusiasm

When you do decide to follow up, it is crucial to express your continued interest in the position and inquire about the status of your application. Your message should be polite and concise, yet enthusiastic and professional. By demonstrating your interest, you show your dedication and commitment to the role. Here's a sample message you can use:

Dear [Hiring Manager's Name], I am writing to follow up on my recent application for the [Position] role. I understand you are conducting reference checks, which is a positive sign. Could you please provide any updates on my application status? Thank you for considering my candidacy. I am very enthusiastic about this opportunity and look forward to the possibility of contributing to your team. Best regards, [Your Name]

Flexibility and Adaptability

Be prepared for the hiring manager to give you a specific timeframe for when they will get back to you. Answering the question, "when should I check back with you for an update?" directly shows your engagement and respect for their process. If they respond with a general statement like "we'll get back to you," it's also important to take note of this, as it indicates they are still reviewing the information.

However, if they don't provide a specific timeframe, don't panic. Sometimes the hiring process can be slow and prolonged. In such cases, sending a polite follow-up email every 4-5 business days can keep the conversation going and show your continued interest. Remember, it's essential to maintain a professional and patient demeanor throughout the process.

Continue Your Job Search

Even if you've provided your references, it’s crucial to continue your job search while waiting for a response. Successful reference checks are just one step in the hiring process, and there are no guarantees at any stage. Continue to interview and pursue other potential opportunities in the meantime. By being proactive, you remain flexible and open to various possibilities.

Example of a Longer Wait Period

There are instances where waiting just a day or two and then reaching back out can also be appropriate. This is particularly true if the position is highly competitive and the hiring process is taking longer than expected. In such scenarios, a brief follow-up email can keep you at the forefront of the hiring manager's mind without being seen as too pushy.

Remember, the key is to maintain a balance of patience and engagement. By following these guidelines, you can ensure that your follow-up efforts are well-received and that you remain a strong candidate for the position.