Incorrect SS-4 Fax Submission: IRS Response and Rectification Steps

Recently, a user reported an issue with sending the SS-4 form to the wrong fax number for the IRS. Specifically, the form was sent to a number outside the U.S. on November 19, 2022, instead of the appropriate U.S.-based number, which has resulted in no response as of the submission. This article will address the issues that arose and provide guidance on rectifying the situation to ensure a faster and more accurate response from the IRS.

The Problem

According to the user, the form was sent to (304) 707-9471, an international prefix number, rather than the correct U.S. number, 855-215-1627. Whether the form was indeed faxed to a non-existent number is debatable, but it's highly unlikely that any fax sent to an international prefix would be successfully delivered without the required prefix.

The absence of a response, as indicated by the user’s lack of a CP-575 (which is a Notice of Actions Taken on an Application for Employer Identification Number), confirms that the form was indeed not received at the intended location. Without the correct number and the absence of an international prefix, it's almost certainly that the form did not reach the IRS as required.

Direct Communication with the IRS

The questioner suggests that users should communicate directly with the IRS about such issues rather than seeking help from third-party platforms such as Quora or others who may not have the official channels or information to resolve the issue effectively.

It is crucial to reach out to the IRS through the appropriate channels. This ensures that any issues or questions are addressed in a timely manner and by the correct federal agency. The IRS provides detailed instructions on how to submit the SS-4 form and what to do if the form is not received or if the user has additional questions.

Steps to Take if You Sent the SS-4 to the Wrong Fax Number

1. Contact the IRS: The first step is to contact the IRS directly. Use the appropriate contact channels to explain the situation and request assistance. The IRS can provide instructions on how to file the correct version of the SS-4 form and ensure that the process is completed correctly.

2. Document the Issue: Keep a detailed record of all communications, including the date and time of the call, the names of the agents you spoke with, and the actions agreed upon. This documentation can be invaluable if there are any disputes or delays.

3. Resubmit the Correct Form: Once you have clarified the correct procedures, resubmit the SS-4 form to the IRS using the proper U.S. fax number. Ensure that you follow all of the submission guidelines, which include leaving enough space for IRS comments and ensuring that the form is clear and legible.

4. Follow Up: After resubmitting the form, follow up with the IRS to confirm receipt and ensure that the form is being processed. This will help prevent any further delays or misunderstandings.

Key Points to Remember

When dealing with the IRS or any official form submission, it's essential to use the correct numbers, follow official procedures, and document all communications. Not doing so can lead to significant delays and complications. Direct communication with the IRS through their official channels can help ensure that you receive the assistance you need.

The integrity of official communication and the correct handling of documents like the SS-4 form can significantly impact the processing of your request. By following the guidelines and staying in direct contact with the IRS, any issues can be resolved quickly and efficiently.

In conclusion, when submitting an important form like the SS-4 to the IRS, it is crucial to follow the correct procedures and communicate directly with the relevant authorities. This ensures that your request is processed promptly and accurately, avoiding any misunderstandings that could lead to further delays.